Job ✒ Humanitarian Logistics Officer @ Oxfam

Career Opportunity Oxfam employs more than six thousand people in 98 countries who share a commitment to work together to end poverty and suffering. It is committed to ensure diversity and gender equality within the organisation and welcomes applications from women and under-represented groups. Oxfam does not discriminate against applicants or employees based on their HIV/AIDS status. The organization has been working in Bangladesh since the War of Independence and has established a permanent country office in 1972. Since then it has responded to all major emergencies in the country. Oxfam follows an integrated approach of humanitarian, development and policy work while the last one utilises high-impact and world class policy research, lobby/advocacy, media and communication, popular mobilization and alliance works. Oxfam is looking for a dynamic team player to work with the Oxfam Bangladesh humanitarian team to train, mentor and monitor Oxfam partners in logistics procedures and policies, build capacities of partners to meet the logistics tasks according to Oxfam policies and procedures Humanitarian Logistics Officer This is a fixed term position and will work closely with the humanitarian team. No. of Vacancies: 01 Job Location: Dhaka, Bangladesh Roles & Responsibilities: To identify training requirements for partner logistics staff and provide required coaching/training/mentoring. To support the setting up objectives and development plans for field based logistics officers of Oxfam and partners. Logistics assessment of the local organizations for new project and reassessment of the existing partners. To ensure effective logistics management and controls in relation to the Humanitarian and Development projects. 75% of time allocates for partners capacity building in the field and 25% time in Dhaka office Procurement / Purchases To train, mentor and guide partners on procurement of items based on authorized requisitions, in line with Oxfam GB procedures. To train, mentor and monitor partners on how to ensure supplies are available at predetermined locations of the quality and quantity ordered within the specified time. To train, mentor and monitor partners on how to manage purchases in accordance with Oxfam GB procedures. To train, mentor and guide partners on the requisition tracking system and updating on timely basis Fleet Management To train, mentor and monitor partners on safe, timely and cost effective delivery of goods to field sites, in line with Oxfam GB procedures. To train, mentor and guide partners on all aspects of fleet management. Recommend methods of working with local transport and delivery of commodity. Partner log management Conduct partner Log capacity & prepare report. Market mapping considering hazard zone. Prepared emergency partner preparedness plan. Provide training for OICB partner Log Capacity Building & ensure minimum standard are maintain in process. Ensure proper implementation of Supply & Log procedure at partner level. Country log management Provide necessary Log support to HD other program to meet the program dead line. Collaboratively prepare quarterly procurement plan. Follow up with central Log & ensure timely procurement done and finally delivered to end user. Support field Log personnel to ensure local procurement done as per the project requirement. Provide necessary support to country Log for procurement & supply chain function. Collect procurement plan from all program, compile it and prepare central procurement plan. Support country Log unit for proper documentation to fulfil Oxfam & donor requirement. Update supplier database and prepare frameworks agreement with selected category. Meet minimum skill & competencies & knowledge of a specific subject to response in emergency. Ensured minimum SPHERE standard are maintain in emergency period. Asset and stock management Collect monthly contingency stock report, compile it and share with HD team.   Collect incident report if happen for contingency stock and ensure partner are completed properly. Tracking humanitarian assets at OHCB partners’ level compile and submit to HD. Ensure proper warehousing at partner level for contingency stock, take action if the expire date is closer to consumption/use. To train, mentor and monitor partners on warehousing procedures, forms and formats, in line with Oxfam GB procedures. To train and monitor partners on distributions method to ensure accountability. Reporting Provide monthly reports to the Logistics-Admin Officer on. Monthly work plan and achievements. Partner procurement tracking, asset tracking, fleet management and warehouse compliance. Others To train and monitor partners hard and soft files / documents and relevant transactions are kept in safe custody, are retrievable and back up is available at any time. Other ad hoc activities as delegated by the Logistics- Admin Officer. Skills and Competencies    (E) = Essential     (D) = Desirable Qualification and expert knowledge in Supply - Chain Management and expertise in engineering field will be preferable.  – E Masters in relevant field with minimum 5 years experiences.-E Strong numeric , analytical and risk management skills – E Ability to follow set procedures and instructions – E Good time management – E Ability to manage and prioritize complex information to meet deadlines that my be self-set – E Excellent and demonstrable administrative skills, files management/archiving – E Experience of working in a busy office environment – E Flexibility and willingness to support others as part of the Program Services Team or a wider group – E Good communication and interpersonal skills – E Fluent written and spoken English is essential. Dari and or Pashto is an advantage Proactive attitude on problem solving in demanding situations – E Computer literacy: practical knowledge of spreadsheets and word-processing – E Knowledge on market mapping and supply chain – E Willingness to travel and often in difficult circumstances – D Commitment to the aims, objectives and organizational culture of Oxfam GB – E  Reward & Benefits: An amount of BDT 873,100 will be paid per annum gross with other benefits e.g. medical for spouse and children, provident fund, gratuity and Insurance etc. For the detailed job profile of Humanitarian Logistics Officer (click here). Apply Instructions If you feel you can make a difference please visit www.oxfam.org.uk/jobs by using the Job Reference Number INT6237 (Please follow the proper procedure. Sending of irrelevant documents will be counted as disqualification.) Find us also on www.facebook.com/oxfambangladesh Application Deadline  May 29, 2013 Only shortlisted candidates will be contacted. Any persuasion will disqualify the candidature. Oxfam is a global movement of people working together internationally to find lasting solutions to poverty and injustice.